Cross-governmental ICT project model

The cross-governmental ICT project model contributes to better, more uniform planning, management and implementation of governmental ICT projects.

The model is embedded in the Budgetvejledning (Ministry of Finance budget guidelines) and must be applied to all IT projects in the government sector.

This model shows the five phases of IT projects applying the ICT project model. The model also shows the products each IT project will need to deliver in order to be able to transition into the next phase. The first phase is the Idea phase. In order to transition to the next phase, the Analysis phase, the IT project must deliver a project brief. In the analysis phase the project must deliver two products; a Project Initiation document (PID) and a Business case. When these documents have been approved, the project can move into the Acquisition phase. This is followed by the fourth phase, the Implementation phase. In this phase the project must provide a Project end report. When this is approved, the project can move into the fifth, and final, phase – the Realization phase. In this phase the project must provide a Benefits realization report.

The cross-governmental ICT project model is a tool to be used by the project manager. It is meant to support day-to-day management of the project as well as contribute to ensuring that the ICT project is successfully implemented. The model is generic and must be adjusted to the size and context of the individual project so as to meet the specific management needs of the individual project.

The cross-governmental ICT project model includes four elements

1. Division into phases

The five main phases of the model serve their individual purposes and are clearly divided up, which makes it easy to distinguish when a phase begins and when it ends. Each main phase may be divided up into sub phases, if it proves expedient for the management of the project.

2. Principles for phase transitions

The transition from one phase to the next signifies a change in the state of the project. The cross-governmental ICT project model sets clear demands for what is to be documented at phase transitions and who has the responsibility for approving the transition.

3. Products

The products of the model are the documents that are necessary for the project manager during the day-to-day management of the project. The products are also used as the basis for decision-making by the steering committee.

4. Distribution of roles and responsibility

The responsibility for leadership and management of the five phases is placed in various places in the organisation. The model includes a guide on which roles are to be manned when in the course of the project, and what the roles are responsible for.